![]() However, it can be minimized to make an environment-friendly workplace. It is impossible to go paperless totally. Monitor office inventories and keep a track on the usage to ensure that the team is working according to the plan. Be certain about whether the documents need to be printed or should be in an electronic record. If you are going for digital documents, then reduce the use of the additional office equipment that needs paper such as printers, faxes and copiers. Storing these paper documents is time-consuming and they are not accessible if you are not in the office. Printed documents and faxes are generally expensive and a bit inconvenient. Consider using reusable mugs and towels instead of using paper cups and paper towels to promote a paperless office environment. Buying recycled paper for the printer is also an environment-friendly strategy. Shred confidential documents with the help of paper cutting machine before putting those in the recycling bin for safety purpose. Provide recycling bins or containers where staff can put recycle items. Encouraging recycling and reuseĬoncentrate on purchasing recycled, reusable, durable, and high-quality materials to encourage recycling and reusing. ![]() If employees have their own tablets and digital-pens, even the process of doodling can be moved to the digital space. So do encourage them for a paperless meeting, but don't force them as it can harm people's creative ways to function at full steam. One important point is that some employees may brainstorm better when they doodle or take notes physically. Instead of using paper handouts in a meeting, email each team member the digital files in advance and share the presentation through the cloud storage after the meeting. They can embrace the option of using note-taking apps like Notion, Evernote, OneNote and many more. _ Encouraging paperless meetingsĮmployees need to be encouraged to use their laptops, smartphones and tablets for meetings or for other situations where they need to take notes. Related story: 3 apps that can help you help the environment without going out in the wild Furthermore, switching to digital banking can remove the clutter of mailed paper bills and the hassle of writing hundreds of checks. Just scan the files with any of these, make PDF files, and upload them to the cloud. Nowadays there are many scanner apps available, such as CamScanner, Adobe Scan, Google Drive Scanner, Office Lens etc. In this way, you and your team can even work remotely into the paperless era. Off-site file storage lets you decide who can access the documents. Documents older than this date should be shredded so that the cloud doesn't get overloaded with the unnecessary files and slower the whole system. Determining an "expiration date" is important. Let each department tackle their own files and set a goal for them to complete and enter the documents into the central management software. ![]() Create a unified system that can be accessed only by the employees. Work in a team if you want to organize your stacks of paper files quickly. To tackle the mounds of paper documents, the cloud, an electronic system and common paperless document storage can be a convenient strategy to store and backup important documents and files in a secured way. Here are some ways of going paperless to reduce office waste, store documents in a safer, smarter way, save employees' valuable time and obviously to save some trees. More paper consumption leads to more lost hours in creating documentations, among a myriad of other hassles. We've built habits around papers that cost us both our time and money. Making offices paperless is a good idea, not only to reduce environmental footprints but also to make the employees' lives and the office work easier.
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